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GST/HST — input tax credits where invoices addressed to different company in group

My client was a group of companies in the business of building and renting out residential apartment buildings in Ontario. Each apartment complex was built and owned by a different company in the group.

As each company finished construction and began renting out units, it was subject to the HST "self-supply" rule, triggering 13% tax on the current value of the building. The company could claim input tax credits (ITCs) to recover all HST charged to it on the construction costs.

All material purchases and labour contracts were billed to the group's main company ("XYZ"), which had been in business for over 30 years. XYZ had good relationships with suppliers and trades, could place orders without credit checks, and could get good payment terms and volume discounts. Thus, it made business sense to use XYZ's name on all invoices. As each invoice came in to the group, it was paid by the correct company in the group.

One company in the group ("ABC") claimed ITCs, and thus net tax refunds, while construction was underway. (This was not a good idea, as it guaranteed a CRA audit. It would be better, despite the cash-flow cost, to wait until the return reporting the self-supply, and claim the ITCs against the HST owing on the self-supply.)

The CRA auditor reviewed ABC's expenses of construction of its apartment building, and proposed to deny some $400,000 of ITCs because the invoices were not addressed to ABC. The group's manager came to me for help.

I wrote a detailed letter to the auditor, explaining that, as per the Input Tax Credit Information (GST/HST) Regulations, ABC was entitled to ITCs as long as the supporting invoices were addressed to ABC, or to a name under which ABC carried on business, or to ABC's "duly authorized agent or representative".

I showed that XYZ was ABC's "duly authorized agent", because ABC and XYZ had an agreement under which XYZ agreed to act as ABC's agent in acquiring goods and services. This agreement had been made orally, but I had it reduced to writing and provided the auditor with a copy. I cited the case law that permits a contract to be made orally, and the case law that accepts an oral contract that is later reduced to writing. I also provided an affidavit from the group's manager, confirming the truth of the facts I was providing.

For good measure, I also showed that XYZ was a name under which ABC carried on business, as per their now-written agreement.

Within a few weeks of receiving my letter, the auditor backed down and cancelled his proposal to assess ABC to deny $400,000 of ITCs.

Problem solved!

(2022)